Agenda for the Eddy County Housing Authority board meeting April 19, 2023.

Great Plains Housing Authority will open at 10 AM on Thursday, April 6.

GPHA’s offices will remain closed on Wednesday, April 5, 2023.

Request for monthly and year-end accounting

Great Plains Housing Authority (GPHA) administers HUD Housing Choice Voucher programs across four counties and administers Dickey Sargent Housing Authority and Eddy County Housing Authority. Each agency has a separate HUD contract, fiscal year, Quickbooks (online), banking accounts, and PHA-Web housing software.

GPHA contracts with Brady Martz for governmental auditing each year and has contracted fee accountants that post year-end closing financials to HUD’s REAC systems.

GPHA is seeking proposals to cover monthly bookkeeping services to

• Review monthly adjustments (GPHA only).
• Assist with year-end closing entries (GPHA, DSHA, ECHA).
  • GPHA fiscal year end June 30.
  • DSHA fiscal year end December 31.
  • ECHA fiscal year end June 30.
• Rental receipts (ECHA).
• Reconcile accounts (GPHA, DSHA, ECHA).
• Review deposits and reconcile with client records (GPHA, DSHA, ECHA).
• Review receipts and documents (GPHA only).

Optional assistance: GPHA participates in NDPERS retirement and needs to prepare year-end adjustments following GASB 68 & 75. NDPERS provides documentation online. Brady Martz reviews liability accounts and entries.

Optional assistance: GPHA leases equipment and office space and must following GASB 87. Brady Martz set-up accounts and initial entries.

GPHA will provide access to Quickbooks, bank statements, and PHA-Web reports.

Accounting contract to start July 1, 2023, and renew annually. Bids are due to Great Plains Housing Authority by Friday, May 5^th at noon. GPHA reserves the right to accept or reject all bids.

Great Plains Housing Authority does all payroll, checks, payments, housing assistance payments, and banking transactions internally. GPHA’s software does all tax payments, tax form mailings, and tax form submissions.

Please contact David at 701-252-1098 or david@greatplainsha.com for more information or questions.

Great Plains Housing Authority’s audit was accepted by the board during the March meeting. Brady Martz conducted the annual audit and prepared the audit report. The report is very technical and follows GASB.

Great Plains Housing Authority will be closing at noon, Tuesday, April 4. GPHA anticipates offices will remain closed Wednesday, April 5. Clients should check www.greatplainsha.com for updates.

Great Plains Housing Authority will be closing offices at noon on Friday, March 31, 2023. Offices will resume normal operations on Monday, April 3 at 8:30 AM.

If you need to leave us a message, please call the office at 701-252-1098 and leave a voicemail or email office@greatplainsha.com.

GPHA apologizes for any inconvenience.

Single Family Housing Rural Disaster Home Repair Grants

What does this program do?

It provides grants to very-low and low-income homeowners to repair homes damaged in a Calendar Year (CY) 2022 Presidentially Declared Disaster Area. To determine your eligibility, review the list of Presidentially Declared Disasters by State and County. This list is subject to change.

Who can apply for this program?

To qualify, you must:

• Be the homeowner and occupy the house (occupancy after repair can be authorized)
• Have an adjusted household income within the very-low- and low-income limit
• Properties must have sustained damage as a result of a CY 2022 Presidentially Declared Disaster

What is an eligible area?

Properties must be located in an eligible rural area. You can visit the USDA Income and Property Eligibility website for complete details.

What disaster areas are eligible?

Presidentially declared disaster areas in CY 2022 are eligible for this assistance. Filter for year (2022) and Declaration Type (Major Disaster and Fire Management Assistance).

How can funds be used?

• Disaster related home repair expenses (including costs incurred prior to application).
• Site preparation.
• The cost to transfer a manufactured home.

How much money can I get?

• Maximum Grant is $40,675.
• Very-low income applicant may also be eligible to apply for the Single Family Housing Section 504 Home Repair Loans and Grant Program.

What are the terms of the grant?

Grant recipients must certify that there are no duplication of benefits with the award.

Is there a deadline to apply?

Applications are available year-round as long as funding is available, and are processed in the order they are received.

How do I get started?

Contact a USDA home loan specialist in your area.

What governs this program?

• The Consolidated Appropriations Act of 2023 
• The Housing Act of 1949 as amended; 7 CFR, Part 3550 
• HB-1-3550 – Direct Single Family Housing Program Field Office Handbook

NOTE: Because citations and other information is subject to change, always consult the program instructions listed in the section above titled “What Governs This Program?” You can also contact your local office for assistance. You will find additional forms, resources, and program information at rd.usda.gov. USDA is an equal opportunity provider, employer, and lender.

Great Plains Housing Authority will have a regular board meeting on Tuesday, March 21 at 8:00 AM. Information is available the agenda.

Great Plains Housing Authority will have a regular board meeting on March 21, 2023. Meeting is in unit and via Zoom.